Sample IEP Meeting Request Letters

[Date]

[Case Manager Name]
[School Name]
[School District]
[Address]

Re: Parent Request for IEP Team Meeting, [Child's Name], [Grade]

Dear [Case Manager],

I am writing to request an IEP team meeting for my child, [Child's Name], a [grade] student at [School Name]. Under 34 CFR 300.322 and 300.324, a parent has the right to request an IEP team meeting at any time, and the school must convene one when a parent requests it.

The reasons I am requesting the meeting are:
- [Reason 1, for example: I have concerns about [Child's Name]'s progress on the [reading / behavior / social skills] goals.]
- [Reason 2, for example: I would like to discuss adding [a specific accommodation or service].]
- [Reason 3, for example: There have been changes at home or in [Child's Name]'s health that the team should know about.]

I am requesting:
1. A meeting date with reasonable advance notice (34 CFR 300.322(a)(1)), scheduled at a mutually agreed time and place (34 CFR 300.322(a)(2)).
2. Confirmation that all required IEP team members will attend, including the regular education teacher, special education teacher, district representative, and someone who can interpret evaluation results.
3. Copies of any reports, progress data, or work samples the team will reference, sent to me in advance so I can review them.

Please confirm the meeting date in writing within five business days. The best way to reach me is [phone / email]. I am available [days/times] in the next few weeks.

Thank you.

Sincerely,

[Parent's Name]
[Phone]
[Email]