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IEP Amendment Meeting Prep

When something changes mid-year, the IEP can be amended at any time. These sample prep sheets help you walk into an amendment meeting with the data, the specific changes you're requesting, and the rights that govern the process.

Mid-year amendment meeting

When to use: Use when you are walking into a meeting called to amend the IEP between annual reviews. The team will discuss specific changes to services, goals, or accommodations.

Sample Mid-year amendment meeting, a amendment IEP meeting prep sheet by Spectrum Unlocked

YOUR IEP MEETING GAME PLAN

Prepared for: [Your child's name] | IEP Amendment Meeting | [Meeting date]

Parent: [Your name] | School: [Your child's school]

AGENDA ITEMS TO RAISE

  • The specific amendment being proposed or requested, in writing.
  • The data supporting the change: progress reports, work samples, observations, or provider letters.
  • If the change reduces or removes a service: the team's data showing the service is no longer needed.
  • If the change adds a service: the team's plan for implementation, including start date and provider.
  • Whether the amendment can be made by written agreement under 34 CFR 300.324(a)(4) without convening a full team meeting (if both parties agree).
  • Updated IEP pages and a Prior Written Notice documenting the change.

QUESTIONS TO ASK

  • What is the specific change being proposed, in writing?
  • What data supports the change? Can I see it?
  • When would the change take effect?
  • Will the rest of the IEP stay the same, or are other parts being adjusted?
  • How will the change be documented, and when will I receive the updated IEP pages?
  • If I disagree with part of the amendment: can we agree to some changes and not others?

TALKING POINTS

  • "I want to see the proposed amendment in writing before I agree to anything."
  • "Under 34 CFR 300.324(a)(4), amendments by written agreement require both my consent AND the district's. I always have the right to ask for a full team meeting instead."
  • "If the team is reducing a service, I want to see the progress data that supports that decision."
  • "Any amendment we agree to today must be reflected in updated IEP pages and a Prior Written Notice under 34 CFR 300.503."

YOUR RIGHTS IN THIS MEETING

  • Under 34 CFR 300.324(a)(4), the IEP can be amended by written agreement without convening a full team meeting, BUT only if both the parent and district agree to that process.
  • Under 34 CFR 300.324(a)(6), even when an amendment is made without a meeting, the parent must be informed in writing and given a copy of the revised IEP.
  • Under 34 CFR 300.503, every IEP team decision (proposal or refusal) must be documented in Prior Written Notice.
  • I can request a full IEP team meeting at any time under 34 CFR 300.324(b)(1).
  • If I disagree, the current IEP stays in effect (stay-put under 34 CFR 300.518) until the dispute is resolved.

THINGS TO BRING

  • The current IEP and any progress reports issued since the last annual review.
  • Documentation of why the amendment is needed: incident reports, regression data, or provider letters.
  • A written list of the specific change I am requesting, with the data supporting it.
  • A trusted second person to take notes.
  • This printed prep sheet.

Customize this prep sheet for your situation

Tell us what's different about your meeting and the prep sheet will rewrite to match. A few sentences is plenty:

  • What is the school proposing or refusing?
  • What is your top concern walking in?
  • What outcome do you want to leave with?
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Amendment to change services

When to use: Use when you are walking into an amendment meeting specifically to change service frequency, duration, group size, setting, or provider qualifications.

Frequently asked questions

Can the IEP be changed between annual reviews?
Yes. Under 34 CFR 300.324(a)(4), the parent and district can agree in writing to amend the IEP without a full team meeting. Or, either party can call an IEP meeting to amend the IEP at any time.
What kinds of changes can be made by amendment?
Any IEP element: services, frequency or duration, goals, accommodations, supplementary aids, placement, or progress reporting. Some districts require a full team meeting for placement changes regardless.
Do I have to agree to an amendment without a meeting?
No. You always have the right to request a full IEP team meeting. The amendment-without-meeting process is only available if both parties agree to use it.
What documentation should I get after an amendment?
A written record of the change, signed by all required parties, and updated IEP pages reflecting the amendment. Also request Prior Written Notice under 34 CFR 300.503 documenting the change.
What if the district refuses to amend?
Request Prior Written Notice under 34 CFR 300.503 documenting the refusal and the data the district relied on. If you disagree, you have the right to mediation, a state complaint, or due process.

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